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Invoice-in-a-box – 4 steps to success
Doctor 1 8 0 – Convert Your Documents Onto Word
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If you accidentally Resolve comments on your first/original draft, take the following steps: Click File Make a copy to capture the current version in a new document. Go to the original version and use File See revision history to roll your document back and restore lost comments. I use MS Word (Pages, Office Libre, etc.) for documents. To set up your document on your iPhone or iPad, open your document and make sure you're in editing view. Switch between word-processing and page layout In word-processing documents, text flows from one page to the next, which makes them ideal for documents like reports and letters. If you are currently using Windows XP, Windows Vista, Windows 7 SP0 or Windows 8 (not 8.1), then Windows 10 upgrade will erase all your program and files (see Microsoft Windows 10 Specifications). This can be prevented using Windows 10 Upgrade Companion - a special tool that preserves your programs, settings and files through the upgrade. The simple way to scan documents with your Android phone Two invaluable document scanning tools (and plenty of related tips) for the next time you encounter an important piece of paper.
Invoices are one of the highest demanded documents to automate. Let’s talk a little about what it takes to be successful in invoice processing. Data Capture is the technology used for invoices. This is where you extract field-by-field the information you want from the invoice in field order. In order to automate invoices with the high accuracy and utilize a boxed invoice solution you need to do some preparation. Here are 4 MUST have steps:
1.)Separate your commercial invoices from any specialized invoice types such as legal, manufacturing, telecommunication, etc. The reason you do this is because the low hanging fruit when automating invoices is commercial invoices. Software packages have put the most amount of effort in these documents. By working with them first, you are ensuring your success on a large population of your invoices and then can tackle the remainder.
2.)Know how many vendors you have. Understanding the makeup of your invoices is very important. Your focus should be determined by those invoices that are easiest to automate and make up the greatest portion of your entire volume. So make a list of all your vendors and what paper volume percentage each makes up of the whole.
3.)Know if you want to collect line-item data or not. At first glance, majority of companies say they want line-items, only later to change their mind. Find that business process that mandates you collect line items. In your current process, are you having line items entered? What database of existing information will you use to support your line-item extraction? Most companies in the end choose against line-items or choose to extract them for limited critical vendors.
4.)Know how you are going to check the quality of extraction. Quality assurance happens with human review, and business rules. Know before hand how you want those to work. For example a business rule simply could be all line-items must add up to total amount, if they don’t you have someone, look at the entire invoice.
These four steps are not the end-all in proving you invoice processing accuracy, but they are necessary and all steps to consider before you look and purchasing a boxed invoice processing solution. Free easy photo editing software for windows.
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Find much more about document technologies at www.cvisiontech.com. Written by Chris Riley in: Invoice Processing |Tags: data capture, invoice processing, tips |Comments Off on Invoice-in-a-box – 4 steps to success |More >>
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Portable Document Format
File extension | |
File category | documents |
Description | PDF – is a cross-platform extension necessary for the visualization of printed materials in electronic form. It is developed by Adobe Systems using separate PostScript resources. PDF documents can exist separately from the OS or hardware tools with which they were developed. Files of this format do not have restrictions on the length, several types, and image options, as they allow you to embed various multimedia tools, scan-line, and vector images. They are supported by Adobe Reader and many browsers, providing the plugin is installed. |
Technical details | PDF supports color models CMYK, RGB, shades of gray, and also it has its technical formats for performing the exchange of finished documents. Any file contains a description of a 2D or 3D document with all the necessary components (scan-line, vector graphics, text, and more). The extension does not encode data associated with the software or OS used to develop and view it. |
Programs | Ghostview gPDF |
Main program | Adobe Viewer |
Developer | Adobe Systems |
MIME type |
Microsoft Word Document
File extension | .doc |
File category | documents |
Description | DOC – is a special extension corresponding to the documents created in the text editor Microsoft World, up to the 2007 version. This format stores information about the formatting of a text document - paragraphs, lists, indents, alignments, and much more. Microsoft Word DOC files can include textual information and numerous images, graphics, scripts, and diagrams. DOC is an extension in the binary file format, which begins with an information block that acts as a key element of the entire collection of data files. Such binary files include a relatively large amount of information about the formatting of a text document. Traditionally, the extension has become widespread for creating text-format documents in a wide range of OS. In this format, files are opened by any, including modern versions of the Word editor or its analogs from free packages like Open Office, Libre Office, or utilities like Corel WordPerfect. |
Technical details | The first versions of the DOC file format prioritized the content of the formatted text. Still, over time, a large number of built-in objects were added to it, among which both diagrams and graphs are found, as well as various media files (sounds, video). Files with the DOC extension can contain data about the merge so that the word processing template can be used together with the table or database. |
Programs | Microsoft Word IBM Lotus Symphony AbiWord |
Main program | Microsoft Word |
Developer | Microsoft |
MIME type | application/kswps |
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